2009 Docs Weeding

Government Publications Shelf Reading/Weeding Project

Leslie J. Savage Library
Spring 2009

Reduce volume of retained Federal and Colorado government publications including paper, microfiche/microfilm, CD-ROM/DVD-ROM
Retain material that are relevant to the curriculum and local community interest
Follow all Federal and State policies for retention and disposal of government publications
Improve accuracy of bibliographic records in library's catalog

Assigned shelving - Assigned Shelving for student workers
Latest Superceded list - List from Federal Government of documents that can be immediately removed and discarded. Also includes updates to the Superceded list.
Western Core Collection - includes all material from Federal and State Collections that have a particular curriculum focus (USGS, Tax documents, Federal Registry), required material from the Federal Depository Core and Basic Collections and Colorado State Core Collections, and material of interest to the wider community served by the Savage library such as Department of Defense historical collection and Gunnison and regional material.
Discards list - All material being discarded during weeding process. Some items will be offered to other libraries while others will be recycled or given away.
Offer lists - Offer lists formally given to Regional Depository library of material weeded from collection.

Student workers initially pair up with Ryan or Jeremy for shelf reading/weeding training
After sufficient training, student worker can work independently on assigned shelving.
When weeding, student should first check to see when material was processed by looking at the date of the Depository stamp
If processing date is later than 2003:
1. Check to see item is on Super-ceded print-out
2. Remove if item is present
If processing date is 2003 or earlier:
1. If item is on the must keep list, retain
2. Remove item otherwise. Any questions about retaining material, please designate item as such when recording discards on wiki
After items are removed, shelve remaining items according to SuDoc call number order or Colorado document order
Put discarded items into AV Room, student worker adds list of titles and call numbers of discarded items to the discard list in the wiki.
Jeremy creates offer list of discarded material after consulting with Regional Depository staff at CU Boulder. Material for immediate discarding will follow disposal process described in step 11
List of titles and call numbers given to Shannon for removal from Marmot catalog
If material is requested by other libraries:
1. Student workers and Jeremy will prepare and ship material
If material is not claimed after discard date:
1. Offer material of potential interest to faculty
2. Recycle material
Jeremy updates selection list with FLDP of any Sudoc items for discarded material