Institutional Repository/faculty

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Faculty Management

Faculty will have the the authority to add, delete, and edit content.

Add

1. After logging into the IR Faculty will be able to click on the "Add Content" link, which will redirect the page to the "Add Content Page."
2. Here Faculty can browse documents on the computer for uploading. If they are trying to upload a scanned image it must be scanned prior to this step.
3. After selecting the file for upload the Faculty Member must choose the document type (web page, text document, audio/video file, student records, etc.).
4. The last step is to type in the information relating to this document, which will depend on the document type. (name, author, etc.)

Delete

1. After logging into the IR Faculty will be able to click on the "Delete Content" link, which will redirect the page to the "Search Content Page."
2. Here the user will be able to search for documents by specific criteria.
3. When the generated list of documents appears there will be an option to delete each document only if the content was uploaded by the Faculty Member or he/she is the author of the content.
4. After confirming the deletion of the document the document will be entered into a table in the database for recently deleted documents. Documents will stay in this table for 1 year until being permanently deleted from the IR.

Edit

1. Editing content will consist of clicking on the "Edit Content" link on the welcome screen, which will redirect the page to the "Search Content Page."
2. Like above, the user will search through the documents by specific criteria to generate a list of documents. Here there will be an option to edit the following:

Documents

Faculty will be able to edit documents if and only if the content was uploaded by the Faculty Member or he/she is the author of the content. Editing a document will require Faculty to upload a new document in its place. There will be a confirmation screen asking if the user is sure they want to overwrite the previous document. After confirming the action the old document will be replaced with the new document. There will be no need to enter all of the information again because only the documents were replaced. There will be a field for each document stating first upload, last update, etc.

Meta-data

Faculty will be able to edit meta-data of content that other Faculty members or students uploaded. Editing meta-data will not require any new uploading. By clicking on the "Edit Meta-Data" link the user will be presented a form which will already be filled in with the previous data. The user can add to or replace the current data in the form and click "Save Changes" at the bottom of the page.